Generating an AVR as a PDF and signing it with a digital signature

The system assembles the text of the Service acceptance act from the data of the Contract, the Customer, the Works and the court hearings you took part in.

How to generate the PDF

1. Open the AVR (click the date in the list on the Contract's "AVRs" tab);
2. In the "PDF file" row, click "Generate".

The PDF appears on the AVR page; you can download it or regenerate it after changing the data.

What goes into the act

• Header: the Contract number, the city and the date of the act. The city is taken from the Contract template, and if it isn't there — from the address of your organization (bar association, branch, etc.); as a last resort "Almaty" is used;
• Parties: your details (full name, organization, license) and the Customers' details. The names of the parties ("Lawyer", "Principal", "Customer", etc.) are taken from the Contract template;
• Clause 1 — assistance provided. If there are Works on this Contract's Issues for the period, they are shown as a table grouped by date. A Work goes into the act if its start or completion date falls within the AVR period;
• Clause 2 — participation in court hearings. Shows the representation details for the Court cases linked to this Contract through a "Reason", for the act's period, grouped by case;
• Clauses 3 and 4: on the absence of claims and on the termination of the Contract from the date of the act.

Signing the AVR with a digital signature

An AVR is signed the same way as a Contract — through SigEx and the NCALayer application — but both parties sign it:

1. Generate the PDF and check it: after the first signature the AVR and its PDF can no longer be changed;
2. On the AVR page, in the "Digital signature" block, click "Sign with digital signature" and choose your key in the NCALayer window;
3. Click "Send to Client": the Customer receives an email with a link to the signing page (the Customer's email is required);
4. When the Customer has signed, click "Check signatures". Once all parties have signed, the document on SigEx becomes private;
5. Click "Build document card" and confirm it with your digital signature — the card with the signatures is attached to the AVR.